Using the Search tool

What's inside this article:

• Access the Search screen
• Navigate the Search screen
• Search for a content item
• Search for an image
• Search for content according to the ID
• Find deleted content items
• Manage search results
• Troubleshooting
• Further recommendations

Access the Search screen

Search is the first screen you see when you open Pangea CMS. To access Search from a different screen in Pangea CMS, click Search in the top menu.

If you are using a mobile or a tablet, you need to tap ≡ Menu (three lines) in the top-left corner to access the site navigation.

Navigate the Search screen

The following options are available from the Search screen:

• (A): Search filters: Use the search filters in the left panel to find particular content items or images.
• (B): Autosaved items: Edit or discard your autosaved items.
• (C): Search results: Check the results for your most recent search in the right window.
• (D): Sort: Modify the order of the search results. For more information, see Manage search results.
• (E): View: Choose a view for displaying the search results. For more information see Manage search results.

If you are using a mobile or a tablet, you need to tap the blue / gray arrow on the left side of the screen to access the search parameters and run a new search.

Search for a content item

To search for any content item that is not an image, click the Content tab.

Optionally type a particular keyword or phrase into the Type to search by keywords... text box. The search results will display only items that include this text in the title, introduction, or content. You can also search for content according to the ID.

The following additional search filters are available in the left panel to further narrow the results (you need to scroll down to access all of the options):

• Site: Specify which sites you want to search. Select a specific site from your entity, or select one of the following:
  • This Site: Find content published by the site you are currently managing.
  • Other Sites: Find content published by all sites from your entity except the the site you are currently managing.
  • All Sites: Find content published by all sites from your entity.
• Publication date: Find content published within a specified time period.
• Content type: Find specific content types (such as Articles or Videos).
• Categories: Find content assigned to specific categories.
• Status: Find content with a particular status. The following options are available:
  • Draft: Find content with the Draft status
  • Edited: Find content with the Edited status
  • Published: Find content with the Published or Scheduled status.
  • Waiting: Find content with the Canceled, Draft, Processing, Uploading, or Upload failed status.
• Authors: Find content assigned to particular authors.
• Modified by: Find content that was last modified by particular Pangea CMS users.
• Tags: Find content assigned to particular tags.

After setting the search filters according to your preferences, click Search. The new search results appear in the right window.

If you do not see the expected results, go to the Troubleshooting section.

Search for an image

To search for an image, click the Image tab.

Optionally type a particular keyword or phrase into the Type to search by keywords... text box. The search results will display only images that contain this text in the title or description.

The following additional search filters are available in the left panel to further narrow the results (you need to scroll down to access all of the options):

• Entity: Find images from a particular entity (for example, RFE).
• Site: Specify which sites from the selected entity you want to search. Select a specific site, or select one of the following:
  • This Site: Find images uploaded by the site you are currently managing.
  • All Sites: Find images uploaded by all sites from the selected entity.
• Date: Find images taken or uploaded within a particular time period. Choose from the following filters:
  • Date taken: Filter according to the Image taken setting that is manually defined for each image at the time of upload.
  • Date uploaded: Filter according to the Date uploaded setting that is automatically assigned by Pangea CMS at the time of upload.
• Uploaded by: Find images uploaded by particular Pangea CMS users.
• Photographers: Find images assigned to particular photographers.
• Sources: Find images assigned to particular sources.

After defining the search parameters according to your preferences, click Search. The new search results appear in the right window.

If you do not see the expected results, go to the Troubleshooting section.

Search for content according to the ID

To find a specific content item, run a search for the item's unique ID number. This is the string of numbers at the end of the URL.

In the keywords box, enter id: followed by the ID number with no spaces (for example, id:12345678). Click Search to display the content item

Find deleted content items

If you want to see deleted content items in the search results, tick the box next to Include Deleted Content in the search filters. Click Search to refresh the search results to include the deleted items.

Deleted items are marked red in the search results. To restore a deleted item, click the Restore icon in the relevant box.

Manage search results

The following options are available for customizing how the search results are displayed:

• (A): Sort: Modify the order of the search results:
  • Latest modified: Items that were modified most recently are displayed first.
  • First modified: Items that were modified the furthest back in time are displayed first.
  • Latest published: Items that were published most recently are displayed first.
  • First published: Items that were published the furthest back in time are displayed first.
• (B): View: Select an icon to change the view for the search results:
  • Item overview: A list of items showing the main image and introduction for each item.

    

  • Image grid: A grid showing the main image for each item with minimal additional information.

    

  • Compact list: A list of items with basic information for each item.

    

Troubleshooting

If you do not see the expected search results, check the possible solutions below:

• Every time you run a search in Pangea CMS, the search parameters are stored and applied by default for future searches. This applies even when you switch between sites. Try clicking Clear to restore the search parameters to default before running the search.

  

• If you cannot find an item with the Scheduled status, try selecting All under Publication date in the search filters. If Last 30 days is selected, the search results do not include items that are scheduled for publication on a future day.

  

• By default, the search results only include content items published in the last 30 days. To find an older item, select All under Publication date in the search filters.

  

Further recommendations

The following articles might be helpful:

• Managing statuses
• Assigning content to a category
• Adding sources, photographers, and contributors for images
• Managing autosaved content
• Managing locked content items
• Copying and cloning content