Using the Search tool

What's inside this article:

• Access the Search page
• Navigate the Search page
• Search for content
• Search for an image
• Manage search results

Access the Search page

Search is the first page that you see when you open Pangea CMS. To access Search from a different page in Pangea CMS, click Search in the top menu.

If you are using a mobile or a tablet, you may need to click ≡ Menu (three lines) in the top-left corner to access the site navigation.

Navigate the Search page

The following options are available from the Search page:

• (A): Run a new search: Use the search parameters in the left panel to search for particular content or images.
• (B): Manage autosaved items: If you close an edit screen without first saving the content, Pangea CMS may create an autosaved version of the content item. Your current autosaved items are available at the top of the Search page. Hover your cursor over the panel for an autosaved item and click Edit or Discard.
• (C): View search results: The results for your most recent search are visible in the right window.
• (D): Customize how results are sorted: Use the Sort drop-down menu to modify the order of the search results. For more information see Manage search results.
• (E): Customize how results are displayed: Use the icons to specify how the search results are displayed. For more information see Manage search results.

If you are using a mobile or a tablet, you may need to click the blue / gray arrow on the left side of the screen to access the search parameters and run a new search.

Search for content

Every time you run a search in Pangea CMS, the search parameters that you use are stored and applied for future searches unless you manually change them or restore them to default. If you want to restore the search parameters to default before running a new search, click Clear.

To search for any content item in Pangea CMS that is not an image:

1. Optionally type a particular keyword or phrase into the Type to search by keywords... text box. The search results display content that includes this text.

   

2. Click the Content tab.

   

3. Adjust the additional search parameters in the left panel according to your preferences.

   

4. Click Search.

   

The search results appear in the right window.

Refer to the relevant section below to learn more about the individual search parameters that are available in the left panel:

• Site
• Publication date
• Content type
• Categories
• Status
• Authors
• Modified by
• Tags
• Deleted content

Site

Specify which sites you want to include in the search. To search for content from one specific site, select the name of the site.

The following additional options are available:

• This Site: The search results include only content from the site you are currently managing.
• Other Sites: The search results include content from all sites except the one you are currently managing.
• All Sites: The search results include content from the site you are currently managing as well as all other sites that are linked to the same entity.

Publication date

Narrow the search results by only including content that was published within a specified time period. Select your preferred option below:

• Select a pre-defined time period (for example, Last 7 days). The search results include only content that was published during this time period.
• Select All. The search results include all applicable content regardless of publication date.
• Select Custom and define a new time period for the search. The search results include only content that was published during the time period you specify.

Content type

Narrow the search results by only including certain content types. Under Content type, tick the box next to each content type that you want to include in the search. You can include one content type or multiple content types. Optionally, tick the box next to a content category (for example, Text Content). All content types within the category are automatically ticked and included in the search.

When no content types are selected, Pangea CMS includes all content types in the search.

Categories

Narrow the search results by only including content from the categories that you specify.

Click inside the Categories text box to open a full list of the categories for your site. Start typing a keyword to narrow the list. Tick the box next to each category that you want to add to the search parameters. You can add one or more categories.

Status

Narrow the search results by only including content with any of the statuses that you specify. Select one or more of the statuses below:

• Draft: The search results include content with the status Draft.
• Edited: The search results include content with the status Edited.
• Published: The search results include content with the status Published.
• Waiting: The search results include content with the status Waiting.

When no status is selected, Pangea CMS includes all content in the search regardless of status.

Authors

Narrow the search results by only including content that is assigned to any of the authors that you specify.

Click inside the Authors text box and start typing the name of an author. Tick the box next to each author that you want to add the search parameters. You can add one or more authors.

Modified by

Narrow the search results by only including content that was last modified by any of the CMS users that you specify.

Click inside the Modified by text box and start typing the User Name or Email for a CMS user. Tick the box next to each user that you want to add the search parameters. You can add one or more users.

Tags

Narrow the search results by only including content that is assigned to any of the tags that you specify.

Click inside the Tags text box to open a full list of the tags for your site. Start typing the name of a tag to locate it without scrolling. Tick the box next to each tag that you want to add to the search parameters. You can add one or more tags.

Deleted content

If you want to also see deleted content in the search results, tick the box next to Include Deleted Content.

Deleted content items are marked red in the search results. To restore a deleted item, click the Restore icon in the relevant box.

Search for an image

Every time you run a search in Pangea CMS, the search parameters that you use are stored and applied for future searches unless you manually change them or restore them to default. If you want to restore the search parameters to default before running a new search, click Clear.

To search for an image in Pangea CMS:

1. Optionally type a particular keyword or phrase into the Type to search by keywords... text box. The search results display images that contain this text in the title or description.

   

2. Click the Image tab in the left panel.

   

3. Adjust the additional search parameters in the left panel according to your preferences.

   

4. Click Search.

   

The search results appear in the right window.

Refer to the relevant section below to learn more about the individual search parameters that are available in the left panel:

• Entity & site
• Date
• Uploaded by
• Photographers
• Sources
• Deleted content

Entity & site

Use the first drop-down menu to select the entity that you want to search (for example, RFE).

You can then specify which sites you want to include in the search. To search for content from one specific site, select the name of the site.

The following additional options are available:

• This Site: The search results include only images from the site you are currently managing (only available when the correct entity for this site is selected).
• All Sites: The search results include images from all sites that are linked to the selected entity.

Date

Narrow the search results by only including images that were taken or uploaded within a particular time period. Select your preferred option below:

• Date taken: Search for images taken within a particular time period. This is based on the Image taken setting that needs to be manually defined for each image at the time of upload.
• Date uploaded: Search for images uploaded within a particular time period. This is based on data that is automatically assigned by Pangea CMS at the time of upload.

You can then define the time period that you want to apply for the search. The following options are available:

• Select a pre-defined time period (for example, Last 7 days). The search results include only images that were taken/uploaded during this time period.
• Select All. The search results include all applicable images regardless of the date they were taken/uploaded.
• Select Custom and define a new time period for the search. The search results include only images that were taken/uploaded during the time period you specify.

Uploaded by

Narrow the search results by only including images that were uploaded by any of the CMS users that you specify.

Click inside the Uploaded by text box and start typing the User Name or Email for a CMS user. Tick the box next to each user that you want to add the search parameters. You can add one or more users.

Photographers

Narrow the search results by only including images that are assigned to any of the photographers that you specify.

Click inside the Photographers text box and start typing the name of a photographer. Tick the box next to each photographer that you want to add to the search parameters. You can add one or more photographers.

Sources

Narrow the search results by only including content that is assigned to any of the sources that you specify.

Click inside the Sources text box and start typing the name of a source. Tick the box next to each source that you want to add to the search parameters. You can add one or more sources.

Deleted content

If you want to also see deleted images in the search results, tick the box next to Include Deleted Content.

Deleted images are marked red in the search results. To restore a deleted image, click the Restore icon in the relevant box.

Manage search results

After you run a search, the search results appear in the right window.

The following options are available for managing the search results:

• (A): Customize how results are sorted: Use the Sort drop-down menu to modify the order of the search results. The following options are available:
  • Latest modified: Items that were modified most recently are displayed first.
  • First modified: Items that were modified the furthest back in time are displayed first.
  • Latest published: Items that were published most recently are displayed first.
  • First published: Items that were published the furthest back in time are displayed first.
• (B): Customize how results are displayed: Use the icons to specify how the search results are displayed. The following options are available:
  • Item overview: A list of items showing the main image and introduction for each item.

    

  • Image grid: A grid showing the main image for each item with minimal additional information.

    

  • Compact list: A list of items with minimal information for each item.