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Managing broadcast programs

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What's inside this article:


Basic information

This article explains how to manage broadcast programs (audio shows) via Scheduler & Template week.

For general information about Scheduler & Template week, see the alternative article below:



Open Scheduler & Template week

To get started, go to Scheduler > Scheduler & Template week.



Select an audio tube

Before you can schedule broadcast programs via Scheduler & Template week, at least one audio tube needs to be configured for your site.

If your site has multiple tubes, select the audio tube you want to manage using the Tubes drop-down menu. Audio tubes are marked with the music icon.

For detailed information about tubes, including how to request a new tube, see the following article:



Select a view

When you use Scheduler & Template week, you can switch between the "Scheduler" and "Template week" views.

The basic purpose of each view is described below:

  • Scheduler: Update the broadcast schedule as it appears on the public site. See what is currently scheduled on each specific date. Update the settings or add unique metadata for individual episodes.
  • Template week: Manage the generic schedule (or template) for live broadcasting. Schedule a regular show that will stream a new unique episode at the same time each week. Update the generic settings for an existing show that will apply by default for each new episode.

For more detailed information, see the following article:



Schedule a new broadcast program

To schedule a new broadcast program:

  1. Select the empty time block on the schedule that approximately matches when you want to schedule the program. You will be able to define the exact start and end time later.
  2. Select Add new broadcast.
  3. Add the settings for the broadcast program.
  4. Click Save to confirm.

The broadcast program is now scheduled. If you scheduled a one-off program via Scheduler, it is immediately visible on the public site. If you scheduled a regular program via Template week, it will not be visible on the public site until the data from Template week is added in Scheduler. For details, see the following article:



Update a broadcast program

To update an existing broadcast program:

  1. Select the program you want to update, and hit Edit.
  2. Update the settings for the program.
  3. Click Save to confirm.

The settings are now updated. If you updated the settings for an individual episode via Scheduler, the changes are immediately visible on the public site. If you updated the settings for a regular program via Template week, the settings will apply by default for each new episode that is added in Scheduler. For details, see the following article:



Manage settings

The following settings are available for each broadcast program:


Status

Define the status for the broadcast program. Unless Published is selected, the program will not be visible in the broadcast schedule on the public site and it will not start streaming at the scheduled start time.


Date or Day

The option you see varies, depending on the selected view:

  • Template week: Select a day of the week under Day. A new episode of the broadcast program will stream on the selected day every week.
  • Scheduler: Select a date under Date. The individual episode / one-off broadcast will stream on the selected date.

All dates and times should be entered according to the local time for your site (not the local time on your device).


Start and End

Under Start, enter the start time for the broadcast program. Under End, enter the end time for the program.

All dates and times should be entered according to the local time for your site (not the local time on your device).

IMPORTANT: To avoid accidentally streaming content that was produced for another service, it's important to set the correct start and end time. For details about how live content is delivered to your site, see the following article:


Title and Description

Under Title, enter the name for the broadcast program. Under Description, enter a brief description of the program.

The title and description will be visible on various pages across the public site (for example, on the live page and broadcast schedule page).


Main image

Under Main image, select artwork that will be associated with the broadcast program.

NOTE: Before you can select your chosen image, the image needs to be uploaded to CMS. For instructions, see the following article:

The image will be visible on various pages across the public site (for example, on the live page and broadcast schedule page).


Categories

Under Categories, it is required to add the broadcast program to at least one Category.

If the program is recorded, the recorded broadcast program will be listed on the Category page for each selected Category.


Authors

Under Authors, optionally add one or more authors (or presenters) for the broadcast program.

The names will be listed on the broadcast schedule as presenters.

NOTE: You can choose from authors who are already created and included on the authors list for your site. For information about creating a new author, see the following article:


Hide download links

If you tick Hide download links, a download link will not be provided below the audio player (visitors will be unable to download the audio file).


Share on Direct

Under Share on direct, specify if the broadcast program will be shared on the USAGM Direct site. The following options are available:

  • Follow Zone setup: Share via USAGM Direct if the program is included in a Category (Zone) where this option is enabled.
  • Send to Direct: Share the broadcast program via USAGM Direct.
  • Do not allow for Direct: Do not share the broadcast program via USAGM Direct.

If you tick Evergreen, the content will not expire on the USAGM Direct site (in most cases, content on USAGM direct expires after 30 days). Tick this option if the content is not time-sensitive and will remain perpetually relevant for audiences.



Record a broadcast program

IMPORTANT: To ensure that the broadcast program is successfully recorded, it's important to enable this option at least 10 minutes before the scheduled start time.

If you tick Record, the broadcast program will be recorded.

After the broadcast program ends, the recording will be saved and available in CMS as a broadcast program. The recorded broadcast program is automatically published (it is assigned the Published status).

You will be able to find the recorded broadcast program using search in CMS. For details, see the following article:



Update Scheduler

When you make changes in Template week, your changes are not immediately visible in Scheduler or on the public site. Scheduler is automatically updated on a regular basis with the latest data from Template week. You can also update Scheduler manually. For details, see the following article:



Schedule a repeat or record an audio feature

You can schedule a repeat of any broadcast program. For details, see the following article:

You can also record an audio feature. An audio feature is a short clip of a broadcast program. You might use an audio feature to promote a broadcast program across the site. For details, see the following article:


Pangea CMS Guide

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