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Managing statuses


This article explains how to assign and manage statuses in Pangea CMS.

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Statuses overview

Every content item in Pangea CMS is assigned a status. The status is visible in the content box on the Search page. Hover the cursor over the status icon to see the label.

The following statuses are available:

Statuses you can manually apply

You can manually apply the following statuses via the edit screen for any content item:

  • Draft: The content item is in draft and is not available on the public website.
  • Edited: The content item has been edited and is not available on the public website.
  • Published: The content item is available on the public website.


Statuses for uploads

Pangea CMS may automatically apply the following statuses for files that you upload (such as videos and audio clips):

  • Canceled: The upload of the file was canceled.
  • Processing: The file was successfully uploaded and is currently being encoded.
  • Uploading: The file is currently being uploaded.
  • Upload failed: The upload of the file failed.


Other statuses

You may see the following other statuses:

  • Scheduled: Publication of the content item is scheduled for a specified time.
  • Waiting: The content item was automatically saved by Pangea CMS and appears in your list of Auto Saved Items at the top of the Search page.



Change the status of a content item

You can change the status of any content item via the edit screen for the content item.

Follow the steps below:

  1. Find the item that you want to edit using the Pangea CMS Search tool.
  2. Click the title for the content item in the search results.
  3. Use the drop-down menu at the top of the screen to select your preferred status.
  4. Click Save or Save & close to confirm and apply your preferences.

Your chosen status is now applied.

NOTE: The only statuses that you can apply via the drop-down menu are Draft, Edited, and Published. To learn how to set the Scheduled status, refer to the following section in this article:



Schedule publication

You can schedule the publication of a content item for a specified time in the future. At the specified time, the content item will be assigned the Published status and will be available on the public website.

Follow these steps:

  1. Use the drop-down menu at the top of the edit screen to select the Published status.
  2. To specify the date and time when the content item will be published, follow the relevant step below:
    • All content types: Click General under Settings in the left panel. Enter a value in the Publication date & time box.
    • Article, Live Blog, and other text-based content: On the Editor screen, click the date and time that is shown in the top-left corner of the preview. Enter a value and click Save.
  3. Click Save or Save & close to confirm and apply your preferences.

The content item is assigned the Scheduled status and will be published at the specified time.

The Scheduled status is visible on the search results page only. The status on the edit screen remains Published.

If you cannot find an item with the Scheduled status using the Pangea CMS Search tool, we recommend selecting All under Publication date in the search parameters in the left panel. If Last 30 days is selected, the search results do not include items that are scheduled for publication on a future day.




Find content with a particular status

When you use the Pangea CMS Search tool, you can filter the results according to status.

Follow these steps:

  1. Click Search in the top menu to access the Search page.
  2. In the search parameters in the left panel, scroll to the Status section.
  3. Tick the box next to one or more options below:
    • Draft: Find all content with the status Draft
    • Edited: Find all content with the status Edited
    • Published: Find all content with the status Published or Scheduled.
    • Waiting: Find all content with the status Canceled, Draft, Processing, Uploading, or Upload failed
  4. Click Search.

The search results only contain the selected status(es).

If you cannot find an item with the Scheduled status using the Pangea CMS Search tool, we recommend selecting All under Publication date. If Last 30 days is selected, the search results do not include items that are scheduled for publication on a future day.

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